Last updated: 13 August 2026
Both specialise in placement in 24-hour live-in care — Pfleglisoft from Berlin for the German market, HerzensManagement from Graz with automation and AI. An objective comparison, as of August 2026.
Pfleglisoft is software from Berlin that specialises in placing care staff in 24-hour care and covers care needs questionnaires, CRM, invoicing, commissions, caregiver changes, partner agencies and a caregiver pool. The core for day-to-day placement work in Germany is in place.
HerzensManagement relies more heavily on automation in the same processes: rotations are created automatically from the start date and rotation length, contracts fill themselves in from more than 400 placeholders and go out on their own for signing on a mobile phone, recurring invoices to families are created and sent, and an AI search answers questions directly from your agency data. Plus a publicly stated price.
In short: Pfleglisoft manages placement. HerzensManagement takes the repetitive work in it off your hands.
Based on the public product pages of both providers, as of 13 August 2026. “Not publicly documented” means: the provider makes no public statement on it.
| HerzensManagement | Pfleglisoft | |
|---|---|---|
| Origin and market | Graz, Austria | Berlin, Germany |
| Price publicly available | Yes: €7 base, €11 full package per client/month | no, modular on request |
| Client and caregiver management | Yes | Yes |
| Care needs questionnaire / structured needs assessment | Yes | Yes |
| CRM and placement pipeline | Yes | Yes |
| AI matching | Yes | not publicly documented |
| AI search across your own agency data | Yes | not publicly documented |
| Automatic rotation planning | Yes | partially documented |
| Caregiver changes | Yes | Yes |
| Self-entry by the family via link | Yes | Yes |
| Document templates | Yes, 400+ placeholders | Yes |
| Signing on a mobile phone | Yes | not publicly documented |
| Automatic sending from your own sender address | Yes | partially documented |
| Automatic recurring invoices | Yes | partially documented |
| Commissions and partner agencies | not publicly documented | Yes |
| Caregiver pool | partially | Yes |
| App for caregivers | Yes, Android and iOS | not publicly documented |
| App access for relatives incl. chat with automatic translation | Yes | not publicly documented |
| Voice documentation and mobile time tracking | Yes | not publicly documented |
| Multi-tenant / white label | Yes | partially documented |
| Money-back guarantee | 6 months from go-live | not publicly documented |
| Free data migration when switching | Yes | not publicly documented |
Table scrolls horizontally. “Not publicly documented” means: the provider makes no public statement on it — not that the feature is missing.
Caregivers document tasks, vital signs and proof of services on their mobile phone, record their times and can document by voice. Relatives get their own access with a health overview, invoices, contracts and a chat that is translated automatically. This means less paper going to the office and fewer queries by phone.
Book a demo →Your own PDF templates pull the data from the client and caregiver profile, go out from your sender address and are signed on a mobile phone. The log shows you when something went out and when it came back.
More about documents →
“Caregivers with a driving licence”, “Clients without a caregiver”, “Free rotations in August” — answered in seconds from your real data, plus AI-assisted matching. Pfleglisoft does not publicly document either.
Pfleglisoft is based in Berlin, knows the German placement market and publicly documents commissions, partner agencies and a caregiver pool — which is not the case with us. We come from Austria, our fields and workflows follow Austrian logic, and a DATEV connection (DATEV: German accounting software) is not documented for us. For a German agency, that is an honest point against us, and one you should raise directly in the demo.
Show us the cancellation confirmation from your current provider: until the end of your notice period you use HerzensManagement free of charge, and your payments only start in the first month after that — at the switching price of €4.50 per client per month with all four modules, valid for contracts signed by 31 October 2026. The regular price is €7 per client per month, €11 for the full package. We migrate your data free of charge, and you are up and running in 7 days. If it's not the right fit: money back for 6 months from go-live, with a simple email.
All information on Pfleglisoft comes from the provider's publicly accessible product pages, as of 13 August 2026. We only compare publicly documented features and assess neither the quality nor the cost-effectiveness of other providers. If any information is no longer accurate, write to us at [email protected] — we will correct it promptly.
Made in Austria. In use in Austria, Germany and Switzerland.