Features · AI search

Just ask your agency a question.

“Caregivers available at weekends” - one click, and the answer is there. No filters, no Excel formulas, no report builder.

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Questions that would otherwise cost an hour in Excel.

Which caregivers aren't looking after anyone right now? How many clients have Pflegestufe (the Austrian care level) 3 or higher? Which invoices are open? - Questions for which someone used to export and filter lists, the system answers in seconds.

Show clients without an assigned caregiver Clients with Pflegestufe 3 or higher Caregivers available at weekends Show caregivers with B2 German or better List all open invoices How many clients have dementia?
AI search in HerzensManagement: sample query with the result “82 caregivers found”

Answers you can work with straight away.

The result is not a number in a report but a perfectly normal, clickable list - from there you go straight to the profile, to placement or to the rotation.

Everyone on the team can do it. From day one.

There is nothing to learn: no query language, no training, no “ask the colleague who knows her way around the filters”. The benefit of a data analyst - for every member of staff, in their own language.

Secure, because it can only read.

AI search can display data but never change it. And it only ever sees your agency's data - the separation is enforced by the system, not by how the question is worded.

For those who want the details

  • Natural-language data search for caregivers & matching (German/English), can be enabled per agency in the settings
  • A dedicated AI service translates the question into a secure, read-only, parameterised database query - protected against injection
  • The tenant scope is attached to every query by the backend - not taken from user input
  • Trained on the data schema and common questions; can learn agency-specific queries
  • Results as structured, clickable lists

Related features

Placement

The list of matches becomes the invitation.

Learn more →

Clients & caregivers

The data the AI searches.

Learn more →

See AI search live - with questions from your everyday work.

30 minutes, the real system, your questions first - no slides.

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Made in Austria. In use in Austria, Germany and Switzerland.